Before a prospect ever replies to your email or picks up the phone, your proposal has already been judged. Not just on price or content but on design, clarity, and how easy it is to read.

The harsh truth? Outdated PDFs, clunky attachments, and plain text documents are quietly costing you deals. They’re slow to open, hard to navigate, and forgettable in a sea of modern, interactive experiences.

And the worst part? You might not even realize your proposals are the reason your close rate is lower than it should be.

The challenge? Many businesses underestimate just how much the presentation of their proposals impacts conversions. Without the right tools, it’s tough to create documents that look professional, feel personalized, and still save you time.

If you’re still sending static proposals without built-in tracking, signatures, and payment options, you’re leaving money on the table. That’s where Better Proposals changes the game and as sales process enthusiasts, we’ll show you exactly how to make it work for your business.

Better Proposals lets you create beautiful, on-brand proposals in minutes, track client engagement in real time, and close deals faster with integrated e-signatures and payments.

Whether you’re a freelancer, agency, or sales team, it’s the fastest way to make a great first impression, win more clients, and get paid without the design headaches.

If you’re ready to transform your proposals from “just another PDF” into a powerful sales tool, you’re in the right place.

What Is Better Proposals and What Does It Do?

Better Proposals is an online proposal software designed to help businesses create, send, and track stunning, interactive proposals that close deals faster. Built for freelancers, agencies, sales teams, and growing businesses, it combines professionally designed templates, real-time analytics, e-signatures, and payment integrations in one streamlined platform. With Better Proposals, you can impress clients, shorten your sales cycle, and get paid, all without wrestling with clunky PDFs or design software.

Here’s what Better Proposals offers:

• Proposal software built for speed and conversions: Create professional, on-brand proposals in minutes with an intuitive editor and ready-made templates, eliminating endless formatting work.
• Designed for freelancers, agencies, and sales teams: Flexible enough to fit any workflow, whether you’re a solo entrepreneur or part of a large sales department, with tools for collaboration, tracking, and faster deal closing.
• Built-in e-signatures and payment processing: Let clients sign and pay directly inside your proposal, removing the need for printing, scanning, or separate payment requests.
• Powerful analytics and tracking: Track when a client opens your proposal, how long they spend on each section, and where they lose interest, so you can follow up at the right time.
• Seamless integrations with your favorite tools: Connect with CRMs like HubSpot, Pipedrive, and Salesforce, plus payment gateways like Stripe and PayPal, for a smooth proposal-to-payment workflow.

Better Proposals Pricing: Flexible Plans to Fit Your Workflow

Why Better Proposals Help You Close Deals Faster

Better Proposals isn’t just a way to send documents; it’s a complete proposal platform designed to help you impress clients, speed up approvals, and close more deals. Every feature is built to make proposals look stunning, function seamlessly, and give you the insights you need to win business faster.

Here’s what makes Better Proposals stand out:

1. Proposal Editor: Create Stunning Documents in Minutes

The drag-and-drop editor and 200+ professionally designed templates make it easy to create branded, interactive proposals without any design skills. Add images, videos, and dynamic pricing tables for a polished, persuasive presentation every time.

2. Digital Signatures: Get Deals Signed Faster

Built-in, legally binding e-signatures mean clients can approve your proposals instantly—no printing, scanning, or mailing required. This eliminates friction and speeds up the closing process.

3. Real-Time Tracking: Know Exactly When to Follow Up

Get instant notifications when a client opens your proposal, how long they spend on each section, and what they focus on most. This insight helps you time your follow-ups perfectly for maximum impact.

4. Integrated Payments: Close and Get Paid in One Step

Better Proposals integrates with payment gateways like Stripe and PayPal, allowing clients to sign and pay directly within the proposal. No chasing invoices—your sales and payment process happens in the same flow.

5. CRM & App Integrations: Fit Right Into Your Workflow

Connect Better Proposals to tools like HubSpot, Pipedrive, Salesforce, and Zapier. Sync data automatically so your sales process stays organized and efficient from proposal creation to client onboarding.

6. Collaboration Tools: Work Together, Win Together

Features like content locking, simultaneous editing, and inline commenting let teams work on proposals together without overwriting each other’s changes keeping everyone aligned and productive.

Win Smarter: How Better Proposals Powers Freelancers, Agencies & Sales Teams

Whether you’re a solo freelancer, a growing agency, or a fully scaled sales organization, Better Proposals is designed to meet you where you are and grow with your business. Its combination of beautiful, interactive proposals, built-in e-signatures, payment integrations, and real-time tracking means you can focus on winning clients not wrestling with clunky documents.

Here’s how Better Proposals delivers value across different roles and business types:

1. Better Proposals for Freelancers: Look Professional from Day One

Send stunning, branded proposals that impress clients and build trust instantly. With templates and digital signatures, you can spend less time formatting and more time focusing on your craft.

2. Better Proposals for Agencies: Scale Proposal Output Without Sacrificing Quality

Create high-volume, on-brand proposals quickly for multiple clients. Use the content library to store reusable sections, saving hours each week while keeping quality and branding consistent.

3. Better Proposals for Sales Teams: Close Deals Faster with Less Admin

From first draft to signed deal, everything happens in one platform. Real-time tracking shows when prospects engage, so sales reps can follow up at exactly the right moment.

4. Better Proposals for Service-Based Businesses: Get Paid Without Chasing Invoices

Integrated payment options like Stripe and PayPal let clients sign and pay in the same step speeding up cash flow and eliminating billing delays.

5. Better Proposals for Remote Teams: Collaborate Seamlessly from Anywhere

Simultaneous editing, inline commenting, and content locking keep team members aligned, no matter where they’re working from.

6. Better Proposals for Enterprise Sales Operations: Full Control and Compliance

Better Proposals Advanced permissions, manager approvals, and content locking ensure brand consistency, regulatory compliance, and oversight across large teams.

From Pitch to Payment: How Better Proposals Helps You Win More Clients

Better Proposals is built to make your entire sales process from first draft to client onboarding smooth, professional, and lightning-fast. Instead of juggling multiple tools, everything you need to create, send, sign, and onboard lives in one streamlined platform. Here’s how it works step by step:

1. Create

Start with a professionally designed template or build your own from scratch using the drag-and-drop editor. Add your branding, images, videos, and interactive pricing tables to create a proposal that stands out and tells your story.

2. Send

Share your proposal via a secure link instead of bulky PDF attachments. Clients can view it instantly on any device—no downloads, no formatting issues, just a smooth, polished experience.

3. Get It Signed

Seal the deal with built-in, legally binding e-signatures. Clients can approve your proposal in seconds, and you’ll get notified the moment it happens, so you can move forward without delays.

4. Client Onboarding

Turn that “yes” into a seamless start. Better Proposals lets you include onboarding forms, flows, and next-step instructions right inside the proposal so new clients can hit the ground running.

Team Management Made Simple by Better Proposals

Managing a sales or proposal team can quickly get messy multiple versions of the same document, inconsistent branding, and no clear control over who edits what. Better Proposals solves this with built-in team management tools that keep everyone aligned, productive, and working toward the same goal.

• Real-Time Collaboration

Multiple team members can work on the same proposal simultaneously without overwriting each other’s changes. Inline commenting makes it easy to share feedback directly where it’s needed.

• Content Locking for Consistency

Lock key proposal sections like pricing tables or terms so they can’t be altered without permission. This ensures every document meets your brand and compliance standards.

• Advanced User Permissions

Assign roles and access levels to control who can create, edit, send, or approve proposals. From sales reps to managers, everyone has exactly the access they need, no more, no less.

Better Proposals Ready-to-Use Templates That Impress

Why Professional Templates Matter

Your proposal isn’t just a document it’s your first impression. A poorly designed layout can make even the best offer look unprofessional, while a polished, interactive template instantly builds trust and credibility. Better Proposals gives you over 200 industry-specific templates that are beautiful, responsive, and ready to customize.

• Pre-Designed for Every Industry

From marketing agencies and real estate to SaaS and creative services, each template is crafted to highlight your value and make your offer stand out. All layouts are mobile-friendly, ensuring your proposal looks perfect on any device.

• Customize in Minutes

Swap in your logo, brand colors, and images, then tweak text and pricing with the drag-and-drop editor. No design skills needed just fast, professional results that impress prospects from the first click.

Better Proposals Seamless Integrations for a Smoother Workflow

Why Integrations Matter

A great proposal tool shouldn’t live in isolation, it should connect effortlessly with the systems you already use. Better Proposals is built to integrate with your favorite CRMs, payment processors, and automation tools, so your sales process stays connected and efficient from start to finish.

Built for the Tools You Use

• HubSpot, Salesforce, Pipedrive – Sync proposal data with your CRM to keep leads, deals, and client records up to date automatically.
• Stripe & PayPal – Collect payments directly through your proposals without switching platforms.
• Zapier & API Access – Automate workflows by linking Better Proposals to thousands of other apps.

 Better Proposals API: Flexible & Scalable

• Apply integrations across multiple teams and departments.
• Pull proposal analytics into your reporting dashboards.
• Automate repetitive tasks, from sending follow-ups to updating client records.

Better Proposals Multiple Languages, Global Reach

Why Language Flexibility Matters

If your clients are spread across countries and continents, speaking their language isn’t just polite, it’s a competitive advantage. Better Proposals lets you create and send proposals in multiple languages, helping you connect with prospects on a more personal level and win more international business.

Proposals in Your Client’s Language

• Choose from a wide range of supported languages to match your audience.
• Localize content, pricing formats, and date formats for maximum clarity.
• Deliver a proposal experience that feels familiar and professional to every client, no matter where they’re based.

Global Business Made Simple

• Send proposals across time zones without worrying about formatting issues.
• Combine language support with integrated payments for truly borderless deals.
• Build trust faster by showing you value your client’s culture and communication style.

Better Proposals Alternatives & Competitors

When exploring proposal software, it’s natural to compare Better Proposals with other popular platforms. While each tool has its strengths, Better Proposals stands out for its affordability, sleek templates, and ease of use. Here’s how it stacks up against the competition and why it might be the better choice for your team.

Better Proposals vs PandaDoc

PandaDoc offers a robust all-in-one document automation platform, making it ideal for businesses that need advanced workflows. However, it comes at a higher price point, while Better Proposals delivers the essentials e-signatures, templates, and analytics at a fraction of the cost.

Better Proposals vs Proposify

Proposify is great for larger teams that need advanced collaboration features. It’s often praised for organization and workflow management, but its higher cost may be overkill for smaller teams that can thrive with Better Proposals’ simpler, more budget-friendly setup.

Better Proposals vs Qwilr

Qwilr transforms proposals into interactive web pages, giving clients a unique, immersive experience. While visually impressive, Qwilr’s pricing is higher, and its feature set can be more than some small businesses need, where Better Proposals offers a leaner, faster option.

Better Proposals vs Nusii

Nusii is loved by freelancers for its minimal learning curve and quick setup. It shares Better Proposals’ simplicity but is generally more expensive, making Better Proposals the better value for cost-conscious professionals.

Better Proposals vs GetAccept

GetAccept brings video messages, chat, and advanced sales engagement features into the proposal process. It’s powerful for enterprise-level sales but more complex and expensive than Better Proposals, which focuses on speed and ease for SMBs.

Better Proposals vs RFPIO

RFPIO specializes in RFP automation and is tailored for large-scale enterprise bidding. While unmatched in that space, it’s overbuilt for most small agencies or freelancers, Better Proposals provides exactly what smaller teams need without the enterprise overhead.

Better Proposals vs Loopio

Loopio is another RFP-focused tool designed for large organizations. It excels at managing big, complex bids but is far pricier and more complex than Better Proposals, which keeps things streamlined for quick turnaround proposals.

Better Proposals vs Bidsketch

Bidsketch offers customizable proposals with upsell features baked in. It’s simple but less modern-looking than Better Proposals, which offers more polished designs and better mobile responsiveness.

Better Proposals vs QuoteWerks

QuoteWerks is built for heavy quoting needs, especially for IT and manufacturing. While feature-rich, it’s more technical and less visually engaging, Better Proposals focuses on creating beautiful, client-friendly proposals in minutes.