Consentz | The Smarter Way to Manage Modern Aesthetic Clinics

What Is Consentz and What Does It Do?

Consentz is an all-in-one clinic management platform for aesthetic practices. It helps clinics manage appointments, patient records, treatment notes, consent forms, inventory, billing, marketing, and patient engagement from one centralized system. The platform is designed to reduce administrative work while helping aesthetic clinics deliver a more organized and personalized patient experience.

Here’s what Consentz does:

• Manages Clinic Appointments: Consentz provides a centralized calendar for managing clinicians, rooms, equipment, and patient appointments. Clinics can view availability, make changes to appointments, and coordinate schedules from the same platform.
• Organizes Patient Records: Clinics can keep patient information, treatment histories, consultation notes, photographs, and other records organized in one place. This makes it easier for practitioners to access relevant information during consultations and treatments.
• Handles Consent and Questionnaires: Consentz allows clinics to create questionnaires and use consent forms as part of the patient journey. Custom questionnaires can include different question types, helping practitioners collect important information before treatment.
• Supports Treatment Documentation: Practitioners can create structured treatment notes and pre-set records for different procedures. This helps reduce repetitive administrative work while keeping consultations and treatments properly documented.
• Manages Inventory and Billing: Consentz helps clinics track products and stock levels while also handling invoices, treatments, discounts, vouchers, and prepaid treatment courses. Stock levels can be updated as products are invoiced or used.
• Improves Patient Communication: Clinics can send automated SMS and email reminders, manage waiting lists, and communicate with patients throughout their journey. These tools can help reduce missed appointments and keep patients engaged.
• Supports Clinic Marketing: Consentz includes marketing tools for creating emails, automating campaigns, following up with prospects, and communicating with existing patients. Clinics can use these tools to nurture leads and encourage repeat bookings.
• Provides Business Analytics: Consentz offers real-time analytics to help clinic owners and managers understand business performance and identify areas that need attention.

In short, Consentz gives aesthetic clinics one platform for managing patients, appointments, treatments, payments, inventory, communication, and marketing, helping teams spend less time on administration and more time delivering quality patient experiences.

How Consentz Can Help Your Business: Simplify Every Part of Your Clinic

Whether you run a small aesthetics practice, manage a growing clinic, or oversee a larger multi-practitioner operation, Consentz provides tools designed around the day-to-day needs of aesthetic businesses. Its combination of scheduling, patient management, treatment documentation, billing, inventory, communication, and marketing helps clinics bring more of their operations together in one system.

Here’s how Consentz delivers value across different business sizes and roles:

Consentz for Small Aesthetic Clinics: Simplify Daily Operations

Small clinics can use Consentz to manage appointments, patient records, consent forms, treatment notes, billing, and stock without relying on multiple disconnected systems. Automated reminders and centralized patient information can also reduce the amount of manual administrative work required each day.

Consentz for Growing Clinics: Scale Your Practice Efficiently

As a clinic grows, managing multiple practitioners, rooms, equipment, patients, and schedules can become increasingly complicated. Consentz provides centralized scheduling and operational tools that help managers coordinate availability and keep clinic activities organized as the business expands.

Consentz for Clinic Owners: Improve Business Visibility

Consentz for Clinic owners can use analytics and reporting tools to better understand business performance. Real-time information can help identify important areas of the practice and support more informed operational decisions.

Consentz for Practitioners: Simplify Patient Management

Practitioners can access treatment notes, patient photographs, records, questionnaires, consent forms, and other relevant information from a centralized system. This makes it easier to document consultations and maintain a consistent patient history.

Consentz for Reception Teams: Make Scheduling Easier

Reception staff can manage appointments, clinician availability, rooms, and equipment through the Consentz calendar. Automated reminders and waiting lists can also make it easier to fill cancellations and keep patients informed.

Consentz for Marketing Teams: Nurture More Leads

Marketing teams can create branded emails, automate follow-up campaigns, manage prospects, and communicate through email and SMS. This helps clinics stay connected with potential and existing patients throughout the customer journey.

Consentz for Finance and Operations Teams: Manage Billing and Stock

Teams can manage invoices, treatment courses, products, discounts, vouchers, and inventory from the same platform. Automatic stock updates and minimum-level warnings can also make inventory management more efficient.

Consentz Features: Everything You Need to Run a Smarter Clinic

Consentz offers a comprehensive set of features designed to help aesthetic clinics manage patient relationships, clinical workflows, daily operations, inventory, billing, and marketing from one platform. Its tools are built around the specific requirements of aesthetic practices, with features covering both areas of Consentz clinical and business management.

These features include:

• Appointment Scheduling: Consentz provides a centralized calendar for managing clinicians, rooms, equipment, and patient appointments. Teams can view availability and make scheduling changes while keeping the clinic’s resources organized.
• Patient Records and Photos: Clinics can store patient photographs, consultation information, treatment histories, and other records in one centralized location. This makes important information easier for practitioners to access when preparing for consultations and treatments.
• Treatment Notes: Practitioners can use structured treatment notes and pre-set records to document consultations and procedures. This can reduce repetitive note-taking and create a more consistent documentation process across the clinic.
• Consent Forms and Questionnaires: Consentz allows clinics to create and customize questionnaires while providing access to medical consent forms. Questionnaires can be configured with different formats, including multiple-choice, scale-based, and yes or no questions.
• Patient Messaging: Clinics can send appointment reminders and other communications through SMS and email. Automated messaging helps patients stay informed while reducing the need for staff to manually contact every patient.
• Waiting List Management: Clinics can create waiting lists for patients who want appointments with particular clinicians. When an opening becomes available, staff can contact patients on the list and potentially fill cancellations faster.
• Inventory Management: Consentz tracks stock levels and product usage across the clinic. Inventory can automatically update when products are invoiced, while stock warnings can help teams identify when products need to be reordered.
• Billing and Payments: Clinics can create invoices for products and treatments, manage discounts and vouchers, and handle prepaid treatment courses. Billing can begin from the iPad and be completed by office staff through the desktop system.
• Marketing Automation: Consentz provides tools for creating branded emails and setting up automated campaigns. Clinics can schedule email and SMS communications to nurture leads, promote treatments, and maintain relationships with existing patients.
• Analytics and Reporting: Real-time analytics provide insight into business performance, helping clinic owners and managers monitor important areas of their practice and make more informed decisions.
• Patient Education: Consentz includes educational resources such as videos and brochures that clinics can use to provide patients with additional information about treatments and procedures.
• Personalization and Branding: Clinics can customize elements of the patient experience with their own branding, welcome messages, treatment lists, questionnaires, and other materials. This helps create a more consistent clinic identity throughout the patient journey.

These features help aesthetic practices centralize patient management, simplify administration, improve communication, and maintain better control over clinical and business operations.

How to Use Consentz: Build a Better Patient Journey

Using Consentz involves setting up your clinic, configuring your workflows, and then using the platform to manage patients, appointments, treatments, billing, inventory, and marketing. The platform works through the Consentz Medical App, designed for practitioners using an iPad in the clinic, and the Control Centre, which can be accessed through a web browser for broader business management.

Here’s a step-by-step overview:

• Create Your Consentz Account: Start by registering for a Consentz account and completing the initial setup process. After registration, you can access the platform and configure your clinic’s information and workflows.
• Set Up Your Clinic: Add your clinicians, rooms, equipment, treatment lists, and other important clinic details. Setting these up correctly gives your team a structured foundation for managing appointments and daily operations.
• Configure Your Calendar: Set clinician availability and organize rooms and equipment within the calendar. This allows your team to see what resources are available and schedule patients accordingly.
• Add Patient Information: Create patient profiles and maintain relevant records, photographs, consultation information, and treatment histories. Keeping these details centralized makes it easier for practitioners to understand each patient’s journey.
• Create Questionnaires and Consent Forms: Build questionnaires based on your clinic’s requirements and make relevant consent forms available to patients. You can use different question formats to collect information before consultations or treatments.
• Document Consultations and Treatments: Practitioners can use the Medical App to record consultations, treatment notes, photographs, and other clinical information. Pre-set notes can help reduce repetitive documentation and make records easier to maintain.
• Manage Appointments and Patient Communication: Use the calendar to manage upcoming appointments and configure automated SMS or email reminders. You can also maintain a waiting list and contact patients when new appointment slots become available.
• Track Inventory: Add your products and monitor stock levels as treatments and products are sold or used. Consentz can update stock following invoices and provide warnings when inventory reaches minimum levels.
• Create Invoices and Manage Payments: Add products, treatments, discounts, vouchers, or prepaid treatment courses to patient bills. Consentz lets clinics begin billing from the iPad and complete invoices through the desktop system.
• Launch Marketing Campaigns: Use the marketing tools to create branded emails and automated campaigns. You can send follow-ups through email and SMS, nurture prospects, and maintain communication with existing patients.
• Review Your Clinic Performance: Use analytics and reporting tools to monitor your business performance. Reviewing this information regularly can help you identify operational priorities and make better decisions about your clinic’s growth.

By following these steps, Consentz can help aesthetic clinics bring appointments, patient records, clinical documentation, billing, inventory, communication, and marketing together in one organized workflow.

Consentz Pricing: Flexible Plans for Growing Clinics

Consentz pricing are based on the number of practitioner and admin logins your clinic needs. The standard price is £49 per login per month, with annual billing offering a 10% discount. Below is a breakdown of the available pricing structure:

• Monthly Billing: £49/login/month. The monthly plan lets clinics pay based on the number of user logins they need. For example, 5 practitioner logins and 2 admin logins equal 7 total logins, costing £343/month.
• Annual Billing: £3,704.40/year for 7 logins. Annual billing provides a 10% discount compared with the regular annual cost of £4,116. For 7 logins, the discounted cost is £3,704.40/year, which works out to approximately £308.70/month.
• Login-Based Pricing: £49 per login/month. Consentz pricing is based on the number of practitioner and admin logins required by your clinic. You can adjust the number of logins depending on your team size, making the pricing structure suitable for clinics with different staffing requirements.

The pricing is designed to give clinics flexibility, with monthly billing for easier payment management and annual billing for businesses looking to save 10% on their overall subscription cost.

Consentz Patient Management: Keep Every Patient Detail in One Place

Why Patient Management Matters for Clinic Success

Consentz patient management helps aesthetic clinics keep important patient information organized in one centralized system. Practitioners can access patient records, treatment histories, consultation notes, photographs, questionnaires, and consent information, making it easier to understand each patient’s journey and provide a more personalized experience.

Patient Records & Treatment History: Build a Complete Patient Profile

Consentz allows clinics to maintain detailed patient profiles with relevant medical and treatment information. Practitioners can review previous treatments, notes, and photographs to better understand a patient’s history before consultations and procedures.

Consent Forms & Questionnaires: Collect Important Information Efficiently

Clinics can create questionnaires and manage consent forms as part of the patient journey. This makes it easier to collect essential information before treatment while keeping responses and documentation connected to the patient’s record.

Patient Management in Action: Deliver More Personalized Care

Whether a practitioner is reviewing a patient’s previous treatment, documenting a consultation, or checking photographs before a procedure, Consentz keeps the relevant information accessible in one place. This helps clinics reduce administrative work while creating a smoother and more informed patient experience.

Consentz Clinic Management: Simplify Scheduling and Daily Operations

Why Clinic Management Matters for Business Success

Consentz clinic management brings appointments, practitioners, rooms, equipment, and other daily activities together in one centralized system. This helps aesthetic clinics coordinate schedules more efficiently, reduce administrative tasks, and maintain a smoother workflow throughout the day.

Appointment Scheduling: Keep Your Clinic Calendar Organized

Consentz provides a centralized calendar where clinics can manage practitioner availability and patient appointments. Teams can easily view schedules and make changes while keeping important clinic resources organized.

Rooms & Equipment: Coordinate Your Clinic Resources

Managing multiple practitioners, rooms, and equipment can become complicated as a clinic grows. Consentz helps teams coordinate these resources alongside appointments, making it easier to avoid scheduling conflicts and keep daily operations running smoothly.

Automated Reminders & Waiting Lists: Reduce Scheduling Gaps

Consentz supports automated patient reminders and waiting list management, helping clinics keep patients informed and potentially fill cancelled appointment slots. These tools can reduce manual follow-up while helping clinics make better use of available appointment times.

Consentz Marketing Automation: Turn Patient Engagement Into Clinic Growth

Why Marketing Automation Matters for Clinic Growth

Consentz marketing automation helps aesthetic clinics stay connected with prospects and existing patients through email and SMS communication. By combining automated campaigns with patient information, clinics can maintain engagement without requiring staff to manually manage every follow-up.

Email & SMS Campaigns: Stay Connected With Patients

Clinics can use Consentz to create and send branded email and SMS communications. These campaigns can help businesses share updates, promote treatments, communicate with patients, and maintain stronger relationships over time.

Automated Follow-Ups: Nurture Prospects More Efficiently

Consentz helps clinics automate communication with potential and existing patients. Automated follow-ups can keep prospects engaged after an initial interaction and encourage patients to continue their relationship with the clinic.

Marketing in Action: Turn Engagement Into Repeat Visits

From following up with new prospects to re-engaging existing patients, Consentz gives clinics tools to maintain communication throughout the patient journey. This can help aesthetic businesses strengthen relationships, encourage repeat bookings, and support long-term growth.

Consentz Inventory & Billing: Manage Payments and Stock With Ease

Why Inventory & Billing Matter for Clinic Success

Consentz inventory and billing tools are combined to help aesthetic clinics manage products, treatments, invoices, discounts, vouchers, and stock levels. Keeping these processes connected can reduce manual administration and give teams better visibility into day-to-day financial and inventory activity.

Invoicing & Payments: Simplify Clinic Transactions

Consentz allows clinics to create invoices for treatments and products while managing discounts, vouchers, and prepaid treatment courses. This gives staff a more organized way to handle patient billing and payments.

Inventory Tracking: Stay on Top of Clinic Stock

Consentz helps clinics monitor products and stock levels as items are sold or used. Inventory can be updated through the billing process, helping teams maintain more accurate stock information and identify products that may need to be reordered.

Billing & Inventory in Action: Connect Sales With Stock Management

Whether a clinic is billing a patient for a treatment, selling a product, or managing a prepaid treatment course, Consentz connects financial and inventory workflows in one system. This helps teams spend less time managing separate records and maintain better control over clinic operations.

Consentz Alternatives: Explore the Best Clinic Management Options

When exploring clinic management software for aesthetic practices, it’s natural to compare Consentz with other leading platforms. While each solution offers its own strengths, Consentz stands out for combining patient management, clinic operations, marketing automation, inventory management, and billing into one platform designed specifically for aesthetic clinics. Here’s how Consentz compares to some of its top competitors.

Consentz vs Pabau

Pabau is one of the most popular practice management platforms for aesthetic clinics and medical spas. It offers online booking, patient records, forms, payments, memberships, and marketing automation. While Pabau provides an extensive feature set, many clinics choose Consentz for its intuitive workflow, integrated patient journey management, and streamlined clinic operations built specifically for aesthetics.

Consentz vs Zenoti

Zenoti is an enterprise-level solution for med spas, wellness centers, salons, and multi-location businesses. It includes appointment scheduling, POS, memberships, payroll, marketing, and detailed business analytics. Zenoti is well suited for larger organizations, whereas Consentz offers a more focused solution for aesthetic clinics looking for an easier-to-manage platform without unnecessary complexity.

Consentz vs Aesthetic Record

Aesthetic Record is designed specifically for cosmetic practices and provides electronic medical records, treatment documentation, photography, ePrescriptions, online booking, and patient communication tools. It is a strong option for clinical documentation, while Consentz differentiates itself by combining clinic management, patient engagement, marketing automation, inventory tracking, and billing into a single connected platform.

Consentz vs Boulevard

Boulevard is a client experience platform built for self-care businesses such as med spas, salons, and wellness clinics. It focuses on appointment scheduling, online booking, client management, payments, and customer experience. Consentz offers many of these capabilities while also providing specialized treatment records, customizable consent forms, inventory management, and marketing tools that support the complete workflow of an aesthetic practice.

Is Consentz Worth It? A Smarter Way to Manage Your Clinic

Consentz is certainly worth considering for aesthetic clinics, cosmetic practices, and medical spas looking for an all-in-one platform to manage both clinical and business operations. Instead of relying on separate tools for scheduling, patient records, consent forms, billing, inventory management, and marketing, Consentz brings these essential functions together in a single system. This allows clinics to reduce administrative workload, improve organization, and deliver a more seamless patient experience.

The platform is particularly valuable for clinics that want to centralize patient information, automate appointment reminders and marketing campaigns, simplify treatment documentation, and keep inventory and billing connected. Its flexible login-based pricing also allows clinics to scale as their teams grow, making it suitable for both small practices and larger multi-practitioner clinics.

Overall, Consentz combines comprehensive clinic management features with patient engagement and business automation tools, making it a strong choice for aesthetic practices looking to improve efficiency while supporting long-term growth.

Key Takeaways

• Centralizes appointments, patient records, consent forms, billing, inventory, and marketing in one platform.
• Designed specifically for aesthetic clinics, cosmetic practices, and medical spas rather than general healthcare providers.
• Automates administrative tasks such as appointment reminders, patient communication, and marketing campaigns to save staff time.
• Flexible login-based pricing makes it easy for clinics to scale the platform as their team and business grow.

Frequently Asked Questions

1. What is Consentz best used for?

Consentz is an all-in-one clinic management platform designed for aesthetic clinics and practitioners. It helps businesses manage appointments, patient records, treatment notes, consent forms, billing, inventory, patient communication, and marketing from one centralized platform.

2. How much does Consentz cost?

Consentz uses a login-based pricing model, with pricing starting at £49 per login per month. Clinics can choose the number of practitioner and admin logins they need based on their team size.

• Monthly: £49 per login/month
• Annual: 10% discount
• Example: 7 logins cost £343/month on monthly billing
• 7 logins annually: £3,704.40/year after the 10% discount

3. Does Consentz offer annual billing?

Yes. Consentz 10% discount is available with annual billing, compared with the standard annual cost. For example, 7 logins would normally cost £4,116 per year, while annual billing reduces the cost to £3,704.40, saving £411.60.

4. What types of clinics can use Consentz?

Consentz is primarily designed for aesthetic clinics and practices. Its features are built around the needs of practitioners and teams managing cosmetic treatments, patient consultations, treatment records, appointments, billing, inventory, and patient engagement.

5. Does Consentz manage patient records?

Yes. Consentz allows clinics to keep patient information, treatment histories, consultation notes, photographs, questionnaires, and consent information organized in one place. This gives practitioners easier access to relevant information throughout the patient journey.

6. Can Consentz handle appointments and scheduling?

Yes. Consentz includes clinic scheduling and appointment management tools that help teams coordinate practitioners, rooms, equipment, and patient appointments. Clinics can also use automated reminders and waiting lists to improve appointment management.

7. Does Consentz include consent forms and questionnaires?

Yes. Clinics can create and manage custom questionnaires and consent forms as part of their patient workflow. This helps practitioners collect relevant information and ensure important documentation is completed as part of the treatment process.

8. Does Consentz offer marketing automation?

Yes. Consentz includes email and SMS marketing tools that clinics can use to communicate with patients and prospects. Marketing automation can help practices nurture leads, follow up with patients, promote treatments, and encourage repeat bookings.

Ready to streamline your aesthetic clinic operations with Consentz? Bring patient management, scheduling, marketing, billing, and inventory together in one platform and spend less time managing admin while focusing more on delivering exceptional patient experiences.